Privacy Statement

This policy deals only with personal information handled by the Assiniboia Chamber of Commerce. Personal information is information about and identifiable individual, excluding business contact information. The Assiniboia Chamber of Commerce reserves the right to change this policy and it may be updated periodically. These changes may affect our use of your personal information. Accordingly, please check for changes regularly.

Accountability

The Assiniboia Chamber of Commerce is accountable for all personal information under its control. The Assiniboia Chamber of Commerce's Privacy Officer is The Chamber Manager who is designated as responsible for the privacy policy. The Privacy Officer can be reached by:

• E-mail at info@assiniboiacc.mb.ca
• Telephone at 204-774-4154
• Fax at 204-774-4201
• Mail at Box 42122 Ferry Road, Winnipeg, MB  R3J 3X7

Any questions about the Assiniboia Chamber of Commerce's handling of personal information should be directed to the privacy officer. Please see below for more information about the process for referring questions about the Assiniboia Chamber of Commerce's handling of personal information.

Purpose of Personal Information

The purpose for which the Assiniboia Chamber of Commerce collects personal information will be identified at or before the time the information is collected. Personal information may be collected for the purposes of:

• administering Assiniboia Chamber of Commerce membership and providing member services
• registering for Assiniboia Chamber of Commerce events
• purchasing various Assiniboia Chamber of Commerce products or services including document certification
• processing and administering the above or other purposes as necessary

Consent

The Assiniboia Chamber of Commerce seeks consent for all personal information we collect, use and disclose; we do this through information provided to individuals prior to collection, or at the time of collection.

If you have voluntarily provided information, you have consented to the collection, use and disclosure of your personally identifiable information only as described by this privacy policy. As required by the CSA Model Code, the Assiniboia Chamber of Commerce will not use personal information for any purpose other than that which you consented. Should Assiniboia Chamber of Commerce require personal information for a new purpose, we will contact you to seek consent for that new use.

Limits for Collecting, Using, Disclosing and Keeping Personal Information

The Assiniboia Chamber of Commerce does not collect, use or disclose personal information of individuals except when individuals give consent and provide the information on a voluntary basis. There may be occasions where more specific personal information is necessary for us to proceed with a request for information, or provide you with a product or service. In such cases, we will provide you with a description on the information we need. In all cases, the Assiniboia Chamber of Commerce limits the amount and type of information collected to only the personal information that is required to provide the individual with the requested information, product, or service. We collect only information that is voluntarily provided by you and undertake that such information will be kept strictly confidential.

We retain personal information only as long as necessary to provide the individual with the requested product, serve or information, and delete or destroy this information after that time. For example, if personal information is given to enable you to register for an event, the personal information will only be used for this event and will then be deleted or destroyed. In some cases, however, legal reporting and retention requirements require that the Assiniboia Chamber of Commerce retain information for a specific period time. In general, the Assiniboia Chamber of Commerce retains information for a period not longer than seven years.

The Assiniboia Chamber of Commerce does not sell or trade any personal information with third parties. The Assiniboia Chamber of Commerce may transfer information to service providers where information processing is outsourced in the course of its administrative procedures or member services in specific cases. Where personal information is transferred to a service provider for processing, we require the service provider to respect this Privacy Policy and we restrict them from using or disclosing personal information transferred to them for any purpose other than the provision of services to us.

Any personal information that the Assiniboia Chamber of Commerce retains is kept in such a manner as to ensure its security and confidentiality at all times.

Safeguarding Personal Information

The Assiniboia Chamber of Commerce respects the privacy of its members, partners, potential web site visitors and internet users and will protect that privacy as vigorously as possible. We store personal information in electronic and physical files that are secure. Our security measures include secure locks on filing cabinets, and using industry standard techniques such as firewalls, encryption, intrusion detection and restricted access to records and to equipment, including computers. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot ensure or warrant the security of any information you transmit to us or receive from us electronically. This is especially true for information you transmit to us via e-mail. We have no way of protecting that information until it reaches us. Once we receive your transmission, we make our best efforts to ensure its security on our servers.

Accuracy of and Access to Personal Information Collected

The Assiniboia Chamber of Commerce makes every effort to keep personal information as accurate, complete, current and relevant as necessary for the identified purposes. The Assiniboia Chamber of Commerce does not routinely update personal information.

The Assiniboia Chamber of Commerce makes readily available to individuals our Privacy Policy and related procedures for managing personal information through the Assiniboia Chamber of Commerce's web site and in written form. Any questions regarding the handling of personal information by the Assiniboia Chamber of Commerce can be raised with our privacy officer.

Upon written request, an individual may view or edit his or her personal information as collected by the Assiniboia Chamber of Commerce. The Assiniboia Chamber of Commerce will disclose whatever personal information we have about the individual, explain what it is being used for and, in cases where it has been disclosed, reveal to whom it has been disclosed. There may be exceptional circumstances as provided by the CSA Model Code or under which the Assiniboia Chamber of Commerce may not be able to give an individual access to the personal information about her or him held by the Assiniboia Chamber of Commerce. In this case, the Assiniboia Chamber of Commerce will explain the reason for this lack of access, as provided by the CSA Model Code.

To make a request, please send a letter, e-mail or fax addressed to our Privacy Policy Officer at the address indicated above. In your request, please include the following information: Name, contact details, the nature of your request, including whether you wish to view and/or edit information or inquire regarding use and/or disclosure.

The Assiniboia Chamber of Commerce will reply to your request in no less than thirty days after receipt of the request, or if we are not able to respond within this time period, we will send you a notice of extension. If we are not able to disclose all the personal information we hold on you, we will give you a reason for our inability to do so, unless prohibited by law.

Questions

Any questions or comments about the Assiniboia Chamber of Commerce's handling of personal information should be directed to our Privacy Officer.